SmartBill & Oblio Invoices for WooCommerce — invoices from your orders

SmartBill & Oblio Invoices for WooCommerce issues an invoice (factura) from a WooCommerce order in the Romanian service SmartBill Cloud or Oblio. The buyer enters the company name, CUI and trade register number at the checkout, and the invoice appears in your series with the right buyer, rows and VAT rates. The PDF of the invoice downloads straight from the order.

What the buyer sees

On the classic checkout and in the Checkout block the buyer sees “Company name”, “CUI” and “Trade register number”. A buyer who enters a CUI is invoiced as a company; one who leaves it empty, as a private person. For a Romanian CUI the plugin verifies the check digit, catches a CNP typed by mistake and asks for the company name when there is a CUI. Nobody has to write company details into the order notes.

What the admin gets

WooCommerce → SmartBill & Oblio: the service and its connection. For SmartBill that is the e-mail, API token and company CIF from Integrari > API; for Oblio the e-mail, API secret and CIF from Setari > Date Cont. “Check the connection” reads the invoice series and VAT rates of the account, so you pick the series from a list. The token and secret are stored encrypted.

Orders get an “Invoice (SmartBill / Oblio)” box: the “Issue the invoice” button, the invoice number, its state and the PDF. The rows come from the order: products, shipping as a service, fees, the VAT rate of every row, the product code (SKU) and the order currency. Bucharest becomes “Sector N”. When the rows do not add up to what the buyer paid, nothing is sent and the box explains why. The Invoices tab lists every invoice with its service, number, state and total.

An invoice is never made twice. When the service does not answer, the invoice waits and is retried up to eight times with growing pauses. When the answer was lost, the plugin first looks whether the invoice was made (Oblio: the same request key and the invoice list; SmartBill: the series counter). When it cannot be sure, it stops and shows the series and number to look at in the service, with “Link an invoice” and “It is not there, send again”.

In Pro the invoice is issued by itself when the order reaches the statuses you choose, and the orders list gets a bulk action. The service e-mails the invoice to the buyer, and orders paid online are invoiced as collected (incasata, card). A full refund reverses the invoice in the service and a partial one becomes an invoice with the refunded rows at negative quantities, by itself or with one click. Invoices can be cancelled. With Oblio every new invoice goes to e-Factura (SPV) right away and its state shows on the order. The customer sees the invoice link in My account and in the order e-mails.

How it works, step by step

1. Choose the service, paste the connection details from SmartBill Cloud or Oblio and press “Check the connection”.
2. Pick the invoice series from the list of the account and, if needed, the VAT rate names.
3. The buyer enters the company name, CUI and register number at the checkout, or leaves them empty as a private person.
4. On the order press “Issue the invoice”: the invoice appears in the service and the PDF on the order.
5. In Pro the invoice is issued by status and a refund gets its storno invoice.

Under the hood

• SmartBill Cloud API and Oblio REST API; secrets encrypted.
• Every row goes out as a net price + VAT rate; the 0% rate name is set (“0=SDD”) when the account has several.
• The rows must equal the payment, otherwise the invoice stops with an explanation.
• No duplicates: a lock, retries with pauses, a lookup of the invoice after a lost answer.
• One sale, one invoice next to our e-Factura ANAF for WooCommerce and Keez Invoices for WooCommerce.
• Checkout: classic and the Checkout block (Additional Checkout Fields API). HPOS compatible.
• Interface in English and Romanian.

How to install

1. Plugins → Add New → Upload Plugin: choose the zip and activate. WooCommerce must be active.
2. WooCommerce → SmartBill & Oblio: choose the service and paste the connection details.
3. Save, press “Check the connection” and choose the invoice series.
4. Open an order and press “Issue the invoice”.
5. For Pro: paste the licence key or start the trial in the same settings.