QuickFile Accounting Sync for WooCommerce — orders into QuickFile invoices

Accounting Sync with QuickFile for WooCommerce creates an invoice in the UK bookkeeping service QuickFile from every order: the client, lines with net prices and VAT, a “WC-number” reference. For shops in the United Kingdom. QuickFile’s integrations page (BrightPay, eBay, Dropbox) has no WooCommerce connector (checked 2 November 2026).

This module has never run against the real QuickFile. We had no QuickFile account, so nothing was ever sent to it.

What the free version does

You enter the account number, the application ID and the API key and match VAT rates and revenue accounts on the Mapping tab. An order in Processing becomes an invoice in QuickFile with a “WC-number” reference; the total matches the order; the client is created once and reused. If QuickFile’s answer is lost after it wrote the invoice, the retry finds it by the reference and no duplicate appears; a timeout and a 429 are retried later. A QuickFile refusal shows in the order and in the queue with Send again. Cancelled orders are not sent.

What Pro adds

A payment on the invoice when the order is paid (you choose the bank account on Mapping; without it no payment is created), a credit note on refund (once) and a revenue account per product category. We checked the payment and the credit note; the per-category account was not run.

How it works, step by step

1. In QuickFile open Account Settings → 3rd Party Integrations: the account number and API key are there; create an app with “Create a QuickFile App”.
2. Enter them in WooCommerce → Accounting Sync → Connection and save: the connection is tested.
3. On the Mapping tab choose VAT and revenue accounts.
4. Place a test order and find the invoice in QuickFile by the WC-number reference.

Under the hood

• The key is stored encrypted; duplicates are caught by the order reference.
• The queue runs through Action Scheduler with growing back-off retries.
• HPOS compatible; language: English.

How to install

1. Plugins → Add New → Upload Plugin: choose the zip and activate it.
2. WooCommerce → Accounting Sync: account number, app, key.
3. Enter the service credentials and test the connection.
4. Try one test order before you switch the automation on.

The module is not on wordpress.org yet: the free version and Pro are one archive from this page. Without a key it works as the free version.